Privacy Policy
This Privacy Policy describes the processing of personal data by MATROES, which complies with the provisions of the Organic Law 3/2018 of December 5, 2018, on the Protection of Personal Data and guarantee of digital rights and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
Who is responsible for the data?
Identity of the responsible party: MATROES
Trade name: [———]
NIF: [———]
Address: [———]
Phone: [———]
E-mail: [———]
Any questions or communications may be sent to the e-mail address [———] or, alternatively, by mail to [———].
What categories of data are processed?
Name and surname
Personal and/or professional e-mail address
Número/s de teléfono, personal y/o profesional
Management, personal and/or professional
Company and position within the organization
DNI/CIF/NIE
Any other information you provide through the free text fields included in the forms provided.
Types of Data Maintained by MATROES
The purpose, storage period and legitimacy of the data collected and maintained by MATROES is explained below. The interested party is informed that no commercial profiles will be generated and no automated decisions will be made.
Customer Data
MATROES will retain personal data for the provision of legal services requested by any client or potential client. Normally, the scope of such legal services will be delimited in the engagement letter signed between MATROES and the client. MATROES may also process personal data for pre-contractual purposes, for example in order to prepare a service proposal to the customer or potential customer.
For what purpose are the data processed?
The personal data of our clients will be processed for the development and execution of the services requested and/or contracted, which includes:
To adequately prepare the requested service proposal.
Manage the contracting of the requested services and the corresponding invoicing.
Maintain contact to gather information or provide information about the contracted services and/or modifications to the same.
To comply with the contractual and commercial obligations assumed and with all legal obligations to be met by MATROES.in the same.
To know the degree of satisfaction with the services received.
Send electronic communications in relation to activities, news, events and company news that may be of interest to you according to the nature of the contracted service and provided that you do not express your desire not to receive them as permitted by Law 34/2002, of July 11, 2002, on information society services and electronic commerce.
In relation to contact requests, the data will be processed in order to provide adequate management and attention to the request in accordance with the nature of the request.
Likewise, data will be processed for marketing purposes in the event of a request for registration in the “Stay informed” section and in those cases in which the necessary consent is expressly provided. This purpose includes sending periodic electronic communications regarding information, activities, novelties, events and news related to the company or the legal sector in general and that may be of interest to the Users and provided that they do not express their desire to stop receiving them.
In case of requesting registration and/or participating in any of the events we hold, the name and surname, e-mail address and professional data (company and position) will be used to manage the registration to the event of reference and to maintain contact in order to confirm attendance or inform of any news or changes in the selected event. We may also use the data to gather feedback and experience about the event, conduct statistical studies, as well as to send you information about future events, news and company news.
Also, only if requested and provided that you do not withdraw your consent, we will use the data for sending newsletters and periodic electronic commercial communications regarding information, activities, news, events and news related to the company or the legal sector that may be of interest to you.
When accessing the web portal, user data is processed in order to prepare statistical reports and anonymous profiles regarding access habits and the activity carried out by Users during their browsing.
Unless otherwise indicated, the information requested is necessary and failure to provide it will prevent the submission of the application in question.
MATROES participates in social networks. The processing of the data of Users who become followers (and/or perform any link or action of connection through social networks) of the official pages of MATROES in social networks, shall be governed by those conditions of use, privacy policies and other regulations of access, use and the like that belong to the social network concerned, that the user, as a participant of such social networks, will have previously accepted. Consequently, MATROES is not responsible for the personal information shared by the user on social networks.
What is the legitimacy for data processing?
The legitimacy with respect to the processing related to the development and execution of the services requested and/or contracted has its origin in the contractual relationship between the parties. For the rest of the processing, the legal basis of the processing is the consent given and the legitimate interest in the maintenance of the existing relationship.
How long does MATROES store data?
The personal data processed by MATROES will be processed for as long as it is necessary for the purpose for which it was collected or the relationship between the parties remains in force and as long as the owner of the data does not express his opposition or revoke the consent given. Once this period has expired, and only in the event that it is necessary in accordance with current legislation, the data will be kept duly blocked for the legally established periods. If you wish to obtain more information in this regard, you may request it at info@matroes.comeados during the legally established deadlines.
Data of persons requesting information
Finalidad: MATROES conservará los datos personales y materiales de acompañamiento que envíe cualquier persona por cualquier medio solicitando información sobre los servicios de MATROES. The purpose will be to answer the interested party’s query.
Retention period: Personal data of individuals who request information about MATROES services, or otherwise request to be informed about a particular matter, will be retained until the data subject withdraws his or her consent, unless there is a legal obligation to retain personal data for a longer period.
Legitimation: MATROES is legitimized for the conservation of personal data of persons requesting information in accordance with the specific consent to be returned signed by any interested party. If the interested party refuses to sign the specific consent, his/her data and materials will be deleted and the consultation will not be attended.
Commercial Communications
Purpose: In the event that MATROES were to send commercial communications to an interested party, MATROES will request the express prior consent of the interested party for this purpose. The purpose will be to send occasional or periodic commercial communications to the interested party, including a newsletter and/or specific communications.
Retention period: Personal data of individuals who agree to receive commercial communications from MATROES will be retained until the data subject withdraws his or her consent, unless there is a legal obligation to retain personal data for a longer period.
Legitimation: MATROES is legitimized for the conservation of personal data of those interested in receiving commercial communications from MATROES in accordance with the specific consent to be returned signed by any interested party. If the data subject refuses to sign the specific consent, his/her data will be erased and MATROES will not send him/her any commercial communications.
Supplier Data
Purpose: MATROES will retain personal data for the receipt of services provided by any supplier or potential service provider. Normally, the scope of such services will be delimited in the service contract signed between MATROES and the service provider. MATROES may also process personal data on a pre-contractual basis, for example for the purpose of requesting a service proposal from the service provider or potential service provider.
Retention period: Personal data of suppliers and potential service providers will be retained in any case as long as the legal relationship with MATROES is maintained and, thereafter, until the supplier or potential service provider requests its deletion.
Legitimacy: MATROES is entitled to keep the personal data for the execution of the service provision contract signed between MATROES and the service provider, as well as for any pre-contractual actions. MATROES is also entitled to the consent of the service provider, which may be reflected in the contract signed between MATROES and the service provider.
The communication of personal data is an essential requirement for the signing of the contract for the provision of services, so the service provider is obliged to communicate it to MATROES. In the event that the service provider does not provide your personal data, MATROES may refuse to sign the service contract, refuse to receive the services and/or terminate the legal relationship at any time.
To whom is the data communicated?
In order to fulfill the indicated purposes, MATROES may communicate data to the company AEQUO ANIMO ADVOCATS S.L. as well as to third parties that provide us with financial, technological, logistic services, etc. To whom is the data communicated?
As part of the professional services provided by MATROES, as well as for the execution of contracts with customers and suppliers, MATROES may communicate personal data to third parties, including:
Third parties to whom personal data must be communicated, such as judges, courts, arbitrators, bar associations, public administrations, counterparties, auditors, accountants, advisors, experts, private investigators, lawyers, solicitors, notaries, registrars and other legal professionals;
MATROES service providers such as IT providers, accountants, auditors, document storage, and other legal professionals.
MATROES service providers such as IT providers, accountants, auditors, document storage, and other professionals in the legal fieldIn addition to the above, personal data will be communicated in those cases required by current regulations.
Recipients and International Transfers
Salvo obligación legal o consentimiento expreso del interesado, MATROES no realizará ninguna cesión ni ninguna transferencia internacional de datos de carácter personal.
What are your rights when you provide your personal data?
Users may exercise their rights:
Access to the personal data being processed and to the details of these processing operations.
To rectify inaccurate data
Of cancellation, in the cases provided for by the regulations
To the limitation of their data in the cases determined by law.
To the portability of your data when the processing is automated and has a legal basis in a contractual relationship or consent.
Opposition to treatment in those cases permitted by law.
To revoke, at any time, the consent given.
They may exercise the rights referred to above, under the terms and conditions provided for in current legislation, at the registered office of MATROES or by sending an e-mail to info@matroes.com.
The interested party must always indicate his/her name, surname(s) and contact address and, in addition, a photocopy of his/her National Identity Document or Foreigner’s Identification Number must accompany any application to info@matroes.com.
The interested party may obtain more information on the above rights, as well as forms to exercise them, on the website of the Spanish Data Protection Agency (AEPD) located at C/ Jorge Juan nº6, 28001 Madrid. More information is available at www.aepd.es.
If the data subject has given consent for a specific purpose, the data subject has the right to withdraw the consent given at any time, without affecting the lawfulness of the processing based on the consent prior to its withdrawal.
In the event that the data subject considers that his/her rights concerning the protection of his/her personal data have been violated, especially when he/she has not obtained satisfaction in the exercise of his/her rights, he/she may file a complaint before the Spanish Data Protection Agency (AEPD) through its web page (www.agpd.es).
